Privacy
This document outlines how Stephen Ingram processes and manages personal data and:
• Identifies the data controller.
• Explains the lawful basis for processing personal data.
• Outlines the personal data held and processed.
• Outlines the scope of the special category personal data held and processed.
• Outlines the process of Subject Access Requests.
1. Data Controller
The Data Controller is Stephen Ingram
2. Contact
If you have any questions about this policy or for more information about how we use your data or would like to exercise any of your rights contact Stephen ingram.
3. Lawful basis for processing
All processing is carried out by consent or either under the legitimate interest of Stephen Ingram, or public interest. These cover processing to conduct casework, campaigning and communication. Where processed under the lawful basis of a task carried out in the public interest, it is to support or promote democratic engagement. This may include fundraising activity to support democratic engagement.
4. Data sources
Data held is that provided by you when you contact us and correspondence with third parties in response to cases taken up on your behalf. If you do not wish for us to contact you by telephone please do not provide this information. The Register of Electors that councils provide to authorised persons under the Representation of the People Act is also used for electoral purposes.
This website uses Facebook Pixels which are installed to collect data from anyone who clicks through to our website if they are also logged into Facebook.
Use of this data is goverened and controlled by the Facebook Data Policy, and account holders consent on use of their data in this way by having a Facebook account.
Users can control the use of this data by going into their account settings and adjusting the privacy settings within Facebook.
The only cookie we use is from Google for Google Analytics. See more about Google Analytics cookies
6. Data Security
Personal data is stored electronically and securely. We ensure that our service providers comply with the same high standard that we do.
7. Special category data
Special category data will be processed under the lawful basis indicated in section 3, as is permitted in clauses 22, 23 and 24 of schedule 1 of the Data Protection Act, covering political parties and elected representatives.
8. Transferring your data outside of the European Economic Area
Some service providers are located outside of the European Economic Area (EEA) and therefore it may be necessary to transfer your personal data outside of the EEA. Where the transfer of your data outside of the EEA takes place we will make sure that it is protected in the same way as if the data was inside the EEA, and it only occurs with your consent.
We will use one of the following safeguards to ensure this:
• Where the European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection.
• A contract is put in place with the recipient of the data obliging them to protect the data to the same standards as the EEA.
• The transfer is to an organisation that complies with the EU-US Privacy Shield.
Legally it is not permitted to transfer certain types of data, such as Electoral Register Data, outside of the EEA, and we honour that obligation.
9. Data retention policy
Personal data will be held for no longer than necessary. Some types of data may be held for longer than others. Typically the maximum retention is two election cycles. Review of the data held will occur in each election cycle to determine whether it should be maintained or put beyond use.
10. Subject Access Requests
Subject Access Requests are dealt with in line with the guidance given by the Information Commissioner’s Office (ICO):
• We will request verification of the identity of any individual making a request, and ask for further clarification and details if needed.
• We will respond within 28 calendar days once we have confirmed it is a legitimate request.
• Data subjects have the right to the following:
o To be told whether any personal data is being processed
o To be given a description of the personal data, the reasons it is being processed and whether it will be given to another organisations or people.
o To be given a copy of the information comprising the data, and given details of the source of the data where this is available.
11. Will we share your data with anyone else?
If you have contacted us about a personal or policy issue, your data may be passed on to a third-party in the course of dealing with your enquiry, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.
We may need to share your data with a third party, such as the police, if required to do so by law.
Data may also be shared with entities of Political Party associations, federations, branches, groups and affiliates in order to assist you or maintain contact with you in support of democratic engagement.
Your personal data is only used as outlined here and within your reasonable expectations based on the nature of the communication, and recognising the need of politically related engagement in wider support of democratic engagement.
12. Data Rights
At any point you have the following rights:
• Right of access – you have the right to request a copy of the information held about you.
• Right of rectification – you have a right to correct data held about you that is inaccurate or incomplete.
• Right to be forgotten – in certain circumstances you can ask for the data held about you to be erased from our records.
• Right to object – you have the right to object to certain types of processing, such as direct marketing.
• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
• Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.
13. Making a complaint
If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the ICO are:
• Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
• Telephone: 0303 123 1113
• Website: https://ico.org.uk/concerns/
If you have any questions about the data held please contact Stephen Ingram via the contact information on this website.
Please note that proof of identity is required should you choose to exercise any of the above rights in relation to personal data.
This website itself is supported by Ecomsolutions, who have a Privacy Policy that can be found here: https://www.ecomsolutions.co.uk/privacy-policy/
We retain the right to update this policy at any time. If there are changes that significantly impact your rights, we will contact you in advance.
Last updated: 30th September 2019
Accessibility
It is important to make web sites accessible to all users. Therefore this site has been designed to be compliant where possible with the Web Content Accessibility Guidelines version 2.1 AA standard. These guidelines are intended to make web content accessible to people with disabilities.
Using this website
This website is run by Stephen Ingram, Conservative Party We want as many people as possible to be able to use this website. For example, that means you should be able to:
• change colours, contrast levels and fonts
• zoom in up to 300% without the text spilling off the screen
• navigate most of the website using just a keyboard
• navigate most of the website using speech recognition software
• listen to most of the website using a screen reader
Please note that many viewable elements are also controlled by browsers and additional software. Please look these up and understand the assistance available.
You can change the size of text on this site by using your web browser settings. For example, in Internet Explorer you can set this by going to the menu 'View' ? 'Text Size' or using the Zoom level at the bottom left of the status bar in Internet Explorer 7. In Mozilla Firefox this can be found under 'View' ? 'Text Size'. In Safari, hold down the cmd (Apple) key and press the + and - keys.
How accessible this website is
We know some parts of this website aren’t fully accessible:
• you can’t modify the line height or spacing of the text.
• the website has not been tested with any assistve technology.
What to do if you can’t access parts of this website
If you need information on this website in a different format like accessible PDF, large print, easy read, audio recording or braille:
• email stephen@stepheningramconservativeparty.co.uk
• call 07305 584 360
Contacting me by phone or meeting me in person
I can use email and text messaging for people who are deaf, hearing impaired or have a speech impediment.
If attending a meeting in person and you have any specific requirement please;
• email stephen@stepheningramconservativeparty.co.uk
• call 07305 584 360
Reporting accessibility problems with this website
We’re always looking to improve the accessibility of this website. If you find any problems that aren’t listed on this page or think we’re not meeting the requirements of the accessibility regulations email stephen@stepheningramconservativeparty.co.uk
Issues with technology
It’s not possible for users to modify text spacing or line height.
Development of this has been viewed as cost prohivitive, and most prowsers offer basic assistive technology.
It has not been possible to test screen reader software, only testing using free browser speech software. Purchasing numerous packages for testing only has been viewed as cost prohibitive.
This website has been optimised for the most browsers and devices. If the website does not display correctly, please update to the latest version of your browser.
Last updated: 25th September 2019